Corporate Companies

We provide company incorporation and outsourced corporate secretarial solutions to corporate clients of all sizes.

Please contact us to discuss how we can assist you on 0330 128 1586.

• Company Incorporation Services
• Registered Office, Service Address, Statutory Compliance
• Board and Shareholder Meetings – Outsourced Company Secretarial Services
• Company Secretarial and Incorporation Services for Professional Service Providers

Virtual Company Secretary Limited is listed on the Companies House list of approved company formation agents.

Until a business has been incorporated under the Companies Act 2006, it cannot operate as a Limited Company.  Post incorporation the Directors and Officers are required to file certain documents every year such as the confirmation statement and the annual accounts.  This is in addition to notifying of changes, such as the appointment or resignation of Directors or a change to the Company’s registered office.

Virtual Company Secretary on your behalf can obtain approval from the Registrar of Companies for the use of the proposed name and the setting up of the Company, draft the Memorandum and Articles of Association, in addition to the associated written resolutions of the Directors  and Shareholders to approve the incorporation.  We prepare the Registers of Directors and Officers, Shareholders and Persons of Significant Control; we issue a printed Certificate of Incorporation, Memorandum and Articles of Association and physical Share Certificates; finally, we will deal with the Registrar of Companies for post-incorporation requirements.

The information that is required to set up a Company includes:

• The proposed company name;
• The registered office address;
• For each Director their name, service address, residential address, date of birth and nationality;
• The Company share capital and par value of its shares;
• The Persons of Significant Control;
• Whether the Company will have a Company Secretary and where the corporate records and registers will be kept.

It is important to set up your Company correctly to avoid any legal issues or additional changes, and setting up a Company with multiple owners can be complex.

Unlike some other formation companies, we will not pass your details on to any third parties.

Post incorporation we can provide ongoing Company Secretarial support and Registered Office and Directors Service Addresses.

Q – What’s the difference between a Director’s service address and the Company registered office? 

A – The Registered office must be based in England, Scotland, Northern Ireland or Wales. The service address can be the Registered office or any other address globally.

We work with clients on an annual retainer which covers;

• Provision of Registered Office and Directors Service Addresses (if required);
• Acting as Company Secretary (if required);
• The preparation and filing of the annual Confirmation Statement with the Registrar of Companies;
  Overseeing the annual filing of the Statutory Accounts with the Registrar of Companies;
• Maintaining the Registers of Shareholders, Directors and Officers and Persons of Significant Control;
• Maintaining the Statutory books of the Company;
• Advice on compliance with the Companies Act.

We can also undertake re-Drafting of Articles of Association, Share allotments and transfers, Share capital increases, reductions, and the creation of new Share Classes, arranging Stamp Duty payments, payments of Dividends and assistance with record keeping when required.

Ever-increasing levels of Regulation are bringing mounting pressures on Directors. Outsourcing Company Secretarial work ensures access to specific expertise, frees up valuable internal resources and can drive greater efficiencies.

• Supporting the Board of Directors with their duties;
• Arranging and attending Board Meetings;
• The organisation of the Shareholders Annual General Meeting and all General Meetings;
• Communicating with Shareholders;
• Dealing with correspondence, collating information and writing reports;
• Liaising with Legal Advisors and Regulators;
• Monitoring changes in UK Company Law and Best Practice and suggesting appropriate action;
• Developing and overseeing Governance systems that ensure the Company complies with its Legal and Statutory requirements.

In addition, we can undertake a company health check to review the constitutional documents and the public filings of the company, and make any required rectifications.

For lawyers, accountants and property managers who have clients requiring Company Secretarial services.

Do you have clients with Company Secretarial requirements? Tougher economic conditions are bringing mounting pressure for organisations to reduce operating costs and drive greater efficiencies. One way of cutting costs is to outsource Company Secretarial work that is currently undertaken within your own organisation.

This service is essential for lawyers, accountants and property managers, looking to streamline their internal operations. Our outsourcing service has helped professional service provders to reduce operating costs, free up valuable resources and bring in additional expertise, while also ensuring the delivery of an enhanced service to their clients. 

Work can be white labelled where we do not contact your client, or we can contract directly with the client.

We can provide the following services on an annual basis:

• Provision of Registered Office and Directors Service Addresses;
• Acting as Company Secretary;
• Prepare and file the annual confirmation Statement with the Registrar of Companies;
• Hold the Registers of Directors, Shareholders and Persons of Significant Control;
• Advice on compliance with the Companies Act.

Further to the above, we are able to offer ad hoc Company Secretarial services, examples include:

• Incorporation of new Companies;
• Resignations and appointments of Directors;
• Redrafting of the Articles of Association and filing with the Registrar of Companies;
• Issuing additional shares;
• Drafting resolutions and minutes or attending meetings of the Directors or Shareholders;
• Checking eligibility and producing share certificates for all Shareholders;
• Company Health Check; review of the documents and public filings of the Company.

We have a legal obligation to check Proof of ID and Proof of Address. This is to ensure we comply with Anti-Money Laundering regulations.